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Helpful Articles Memphis, TN Tax

What Income Tax Documents Should You Keep and What Can You Discard? 

By Mark Puckett, CPA | Tax Principal 

Key Highlights 

  • Keep income tax returns forever as proof of filing. 
  • Hold supporting documents for six years, depending on your situation. 
  • Retain property and investment records until six years after the asset is sold. 
  • In divorce or separation, keep copies of joint returns and custody agreements. 
  • Protect documents using cloud storage or a fireproof safe. 

Once your 2024 tax return is filed, it may be tempting to clear out your files. But before you reach for the shredder or delete old digital folders, consider this: certain documents can still protect you in the event of an IRS audit or help establish the value of assets you sell in the future. 

Keep Your Tax Returns — Indefinitely 

Your filed tax returns serve as the cornerstone of your financial records. These should always be kept permanently. While most supporting documents (like receipts or canceled checks) only need to be retained temporarily, the return itself is essential for confirming what was filed and when. 

Supporting Documentation — Hold for at Least Six Years 

In general, the IRS has three years from the due date of your return (or the actual filing date, if later) to audit you, unless exceptions apply. During this window, you should keep supporting records such as: 

  • W-2s and 1099s 
  • Receipts and invoices 
  • Bank and credit card statements 
  • Charitable donation records 
  • Medical expense documentation 

If you understated income by more than 25%, the IRS has six years to assess taxes. And if you never file a return, there’s no time limit. Keep signed copies of all returns to prove filing. 

Property and Investment Records — Keep Until Six Years After Sale 

Some documents tie to transactions that span decades. For example, if you: 

  • Bought a home in 2009 
  • Made improvements in 2016 
  • Sold the home in 2024 

For this example, you’ll need to retain documentation from 2009 and 2016 to prove your cost basis on your 2024 tax return. This includes: 

  • Purchase documents 
  • Receipts for renovations 
  • Closing statements 

This same rule applies to investment assets, such as stocks or mutual funds, especially if dividends are reinvested over time. Each reinvestment counts as a separate purchase and should be documented. 

Special Circumstances — Divorce or Separation 

If you’re going through a divorce or separation, secure copies of all joint tax returns and related documents. Access to these records may be difficult later, and both spouses remain jointly liable for taxes filed on a joint return. Also retain custody agreements and any documents stating which parent can claim dependents. 

Protect Your Records from Loss 

Fire, theft, and natural disasters can destroy paper records. To keep your information safe: 

  • Use a fireproof safe or bank safe deposit box 
  • Maintain digital backups in encrypted cloud storage 
  • Organize records in a central location for quick evacuation if needed 

We’re Here to Help 

If you’re unsure about what records to keep and for how long, our team can guide you. Thoughtful record keeping today can help you avoid stress, penalties, and lost deductions tomorrow. Contact your ATA representative for guidance.  

 

Categories
News Tax

IRS Pushes Kentucky’s Tax Deadline to Nov. 3 After Spring Storms

IRS news Release KY-2025-02 granted comprehensive disaster‑related tax relief for individuals and businesses across the entire state of Kentucky after the severe storms, straight-line winds, flooding, and landslides that began on February 14, 2025. Kentucky taxpayers now have until November 3, 2025 to file enumerated federal returns and make tax payments.

The news Release specifies that a Nov. 3, 2025 deadline will now apply to:

  • Individual income tax returns and payments normally due on April 15, 2025.
  • 2024 contributions to IRAs and health savings accounts for eligible taxpayers.
  • The estimated tax payments normally due on April 15, June 16, and Sept. 15, 2025.
  • Penalties on payroll and excise tax deposits due on or after Feb. 14, 2025, and before March 3, 2025, will be abated as long as the tax deposits are made by March 3, 2025.
  • Estate, gift, and generation-skipping transfer tax returns that have an original or extended due date occurring on or after Feb. 14, 2025, and before Nov. 3, 2025.
  • Calendar-year fiduciary returns and payments normally due on April 15, 2025.
  • Calendar-year tax-exempt organization returns normally due on May 15, 2025.

The Nov. 3, 2025, deadline also applies to affected businesses:

  • Calendar-year corporation returns and payments normally due on April 15, 2025.
  • Quarterly payroll and excise tax returns normally due on April 30, July 31, and Oct. 31, 2025.
  • Calendar-year partnership and S corporation returns normally due on March 17, 2025.

Taxpayers who receive qualified disaster relief payments may generally exclude payments from gross income.

Taxpayers may be able to take a special disaster distribution from retirement plans or individual retirement arrangements (IRAs) without being subjected to the additional 10% early distribution tax and may be able to spread the income over three years.

Click here to read the full IRS statement. Please contact us if you have further questions.

Categories
AR Tax

All of Arkansas qualifies for disaster tax relief; various deadlines postponed to Nov. 3

IRS Information Release IR-2025-49 grants comprehensive disaster‑related tax relief to all individuals and businesses across Arkansas’s 75 counties after the severe storms, tornadoes and flooding that began on April  2,  2025. Arkansas taxpayers now have until November 3, 2025 to file and pay enumerated  federal returns and related taxes.

The Notice specifies that the Nov. 3, 2025 deadline will now apply to:

  • Individual income tax returns and payments normally due on April 15, 2025.
  • 2024 contributions to IRAs and health savings accounts for eligible taxpayers.
  • Quarterly estimated tax payments normally due on April 15, June 16 and Sept. 15, 2025.
  • Quarterly payroll and excise tax returns normally due on April 30, July 31 and Oct. 31, 2025.
  • Calendar-year corporation and fiduciary returns and payments normally due on April 15, 2025.
  • Calendar-year tax-exempt organization returns normally due on May 15, 2025.

In addition, penalty for failing to make payroll and excise tax deposits on or after April 2, 2025, and before April 17, 2025 will be abated if deposits are made by April 17, 2025.

Further, the Notice provides guidance on how individuals and business who suffered uninsured or unreimbursed disaster-related losses can choose to claim them.

Taxpayers who receive qualified disaster relief payments may generally exclude such payments from gross income.

Taxpayers may be able to take a special disaster distribution from retirement plans or individual retirement arrangements (IRAs) without being subjected to the additional 10% early distribution tax and may be able to spread the income over three years.

Click here to read the full IRS statement. Please contact us if you have further questions.

Categories
Tax TN

All of Tennessee qualifies for disaster tax relief; various deadlines postponed to Nov. 3, 2025

IRS Information Release IR-2025-47 grants comprehensive disaster‑related tax relief to all individuals and businesses across Tennessee’s 95 counties after the severe storms, tornadoes, straight‑line winds and flooding that began on April  2,  2025. Tennessee taxpayers now have until November 3, 2025 to file and pay enumerated  federal returns and related taxes.

The Notice specifies that the Nov. 3, 2025 deadline will now apply to:

  • Individual income tax returns and payments normally due on April 15, 2025.

  • 2024 contributions to IRAs and health savings accounts for eligible taxpayers.

  • Quarterly estimated tax payments normally due on April 15, June 16 and Sept. 15, 2025.

  • Quarterly payroll and excise tax returns normally due on April 30, July 31 and Oct. 31, 2025.

  • Calendar-year corporation and fiduciary returns and payments normally due on April 15, 2025.

  • Calendar-year tax-exempt organization returns normally due on May 15, 2025.

Further, the Notice provides guidance on how individuals and business who suffered uninsured or unreimbursed disaster-related losses can choose to claim them.

Taxpayers who receive qualified disaster relief payments may generally exclude such payments from gross income.

Taxpayers may be able to take a special disaster distribution from retirement plans or individual retirement arrangements (IRAs) without being subjected to the additional 10% early distribution tax and may be able to spread the income over three years.

Click here to read the full IRS statement. Please contact us if you have further questions.

Categories
Tax

IRS Update: Key Tax Extension Guidance for Disaster-Affected Businesses

By Mark Puckett, CPA | Tax Principal 

The IRS reminds taxpayers affected by 2024 federally declared disasters that they automatically receive extended deadlines to file and pay 2024 federal income taxes. In most cases, the new deadline is May 1, 2025. Additional relief applies in select areas and for individuals impacted by international events. 

 

Key Highlights 

  • May 1, 2025, is the new deadline for most affected taxpayers 
  • Applies automatically—no need to request relief 
  • Further extensions: Oct. 15 and Nov. 3 in certain states, Sept. 30 for international cases 
  • Tax payments are still due by May 1, even if filing is delayed 

 

Who Qualifies for the May 1 Deadline? 

The May 1, 2025, deadline applies to taxpayers in areas covered by 2024 FEMA disaster declarations, including: 

  • Entire states: Alabama, Florida, Georgia, North Carolina, South Carolina 
  • Localities in: Alaska (Juneau), New Mexico (Chaves County), Tennessee (refer to detailed list), Virginia (refer to detailed list) 

The full list is here.   

 

What’s Covered Under the Extension 

Automatic relief includes: 

  • 2024 individual tax returns and payments (normally due April 15) 
  • Partnership and S Corporation returns (normally due March 17) 
  • Corporate and fiduciary returns and payments (normally due April 15) 
  • Quarterly estimated taxes (normally due April 15) 
  • Other time-sensitive filings as designated by the IRS  

No action is needed if your IRS address is in an affected area.  

 

Need More Time to File? 

To file beyond May 1, submit Form 4868: 

  • Electronically if before April 15 
  • On paper if between April 15 and May 1 

This extends the filing deadline to October 15, 2025, but does not extend the payment deadline—taxes must still be paid by May 1. 

 

Extended Relief: Other Deadlines 

Some areas have later deadlines: 

  • Oct. 15, 2025 – Los Angeles County, CA (January wildfires) 
  • Nov. 3, 2025 – All of Kentucky and parts of West Virginia 
  • Sept. 30, 2025 – U.S. taxpayers affected by 2023 terrorist attacks in Israel, Gaza, and the West Bank 

 

Additional Notes 

  • Penalty relief is automatic, but call the IRS if you get a notice in error 
  • Taxpayers outside the disaster area with records inside it can request relief: 866-562-5227 
  • Workers aiding disaster recovery may also qualify 
  • Disaster losses can be claimed on either the current or prior year’s return (see Publication 547) 

 

Need More Help? Contact your ATA tax advisor or visit IRS Disaster Relief Center
 

Categories
Tax

Will IRS Staff Reductions Affect Filing My Taxes?

You might be wondering:

Will the recent IRS staff cuts impact my ability to file my taxes and get my refund on time? It’s a fair concern. With the IRS recently firing nearly 7,000 employees and shutting down 100 Taxpayer Assistance Centers (TACs)—and with reports suggesting even deeper cuts ahead—many taxpayers are left asking how this will affect their tax filing experience.

The IRS is responsible for processing millions of tax returns every year, issuing refunds, and answering taxpayer questions. With fewer employees, there’s a possibility of:

  • Longer processing times for refunds
  • More difficulty getting IRS assistance
  • Potential backlogs
  • Increased risk of errors

What Can I Do to Make Sure My Taxes Are Filed Without Delays?

The best way to avoid issues this tax season is to take action early. Here’s what you can do:

  • File as early as possible – The sooner you submit your return, the faster it will be processed.
  • Use e-filing and direct deposit – These methods are the quickest way to get your refund.
  • Double-check your return – Mistakes or missing information can slow down processing, so ensure everything is accurate.
  • Monitor your refund status – The IRS “Where’s My Refund?” tool can help you track your return.

Have Questions? Contact Your ATA Advisor.

If you have concerns about filing, refund timing, or how these IRS changes may impact you, reach out to your ATA advisor today.

Our team is here to help ensure your tax season runs smoothly—so you don’t have to worry.

Categories
Tax

Make Year-End Tax Planning Moves Before it’s too Late!

With the arrival of fall, it’s an ideal time to begin implementing strategies that could reduce your tax burden for both this year and next. One of the first planning steps is to ascertain whether you’ll take the standard deduction or itemize deductions for 2024. You may not itemize because of the high 2024 standard deduction amounts ($29,200 for joint filers, $14,600 for singles and married coup les filing separately, and $21,900 for heads of household). Also, many itemized deductions have been reduced or suspended under current law. If you do itemize, you can deduct medical expenses that exceed 7.5% of adjusted gross income (AGI), state and local taxes up to $10,000, charitable contributions, and mortgage interest on a restricted amount of debt, but these deductions won’t save taxes unless they’re more than your standard deduction.

The benefits of bunching

You may be able to work around these deduction restrictions by applying a “bunching” strategy to pull or push discretionary medical expenses and charitable contributions into the year where they’ll do some tax good. For example, if you can itemize deductions for this year but not next, you may want to make two years’ worth of charitable contributions this year.

Here are some other ideas to consider:

Postpone income until 2025 and accelerate deductions into 2024 if doing so enables you to claim larger tax breaks for 2024 that are phased out over various levels of AGI. These include deductible IRA contributions, the Child Tax Credit, education tax credits and student loan interest deductions. Postponing income also may be desirable for taxpayers who anticipate being in a lower tax bracket next year due to changed financial circumstances. However, in some cases, it may pay to accelerate income into 2024 — for example, if you expect to be in a higher tax bracket next year.

Contribute as much as you can to your retirement account, such as a 401(k) plan or IRA, which can reduce your taxable income. High-income individuals must be careful of the 3.8% net investment income tax (NIIT) on certain unearned income. The surtax is 3.8% of the lesser of: 1) net investment income (NII), or 2) the excess of modified AGI (MAGI) over a threshold amount. That amount is $250,000 for joint filers or surviving spouses, $125,000 for married individuals filing separately and $200,000 for others.

As year end nears, the approach taken to minimize or eliminate the 3.8% surtax depends on your estimated MAGI and NII for the year. Keep in mind that NII doesn’t include distributions from IRAs or most retirement plans. Sell investments that are underperforming to offset gains from other assets. If you’re age 73 or older, take required minimum distributions from retirement accounts to avoid penalties. Spend any remaining money in a tax-advantaged flexible spending account before December 31 because the account may have a “use it or lose it” feature. It could be advantageous to arrange with your employer to defer, until early 2025, a bonus that may be coming your way. If you’re age 70½ or older by the end of 2024, consider making 2024 charitable donations via qualified charitable distributions from a traditional IRA — especially if you don’t itemize deductions. These distributions are made directly to charities from your IRA and the contribution amount isn’t included in your gross income or deductible on your return.

Make gifts sheltered by the annual gift tax exclusion before year end. In 2024, the exclusion applies to gifts of up to $18,000 made to each recipient. These transfers may save your family taxes if income-earning property is given to relatives in lower income tax brackets who aren’t subject to the kiddie tax. These are just some of the year-end strategies that may help reduce your taxes. Reach out to us to tailor a plan that works best for you. © 2024

Categories
Tax

It’s Time for Your Small Business to Think About Year-End Tax Planning

With Labor Day in the rearview mirror, it’s time to take proactive steps that may help lower your small business’s taxes for this year and next. The strategy of deferring income and accelerating deductions to minimize taxes can be effective for most businesses, as is the approach of bunching deductible expenses into this year or next to maximize their tax value.

Do you expect to be in a higher tax bracket next year? If so, then opposite strategies may produce better results. For example, you could pull income into 2024 to be taxed at lower rates, and defer deductible expenses until 2025, when they can be claimed to offset higher-taxed income.

Here are some other ideas that may help you save tax dollars if you act soon.

  • Estimated taxes

Make sure you make the last two estimated tax payments to avoid penalties. The third quarter payment for 2024 is due on September 16, 2024, and the fourth quarter payment is due on January 15, 2025.

  • QBI deduction

Taxpayers other than corporations may be entitled to a deduction of up to 20% of their qualified business income (QBI). For 2024, if taxable income exceeds $383,900 for married couples filing jointly (half that amount for other taxpayers), the deduction may be limited based on whether the taxpayer is engaged in a service-type business (such as law, health or consulting), the amount of W-2 wages paid by the business, and/or the unadjusted basis of qualified property (such as machinery and equipment) held by the business. The limitations are phased in. Taxpayers may be able to salvage some or all of the QBI deduction (or be subject to a smaller deduction phaseout) by deferring income or accelerating deductions to keep income under the dollar thresholds. You also may be able increase the deduction by increasing W-2 wages before year end. The rules are complex, so consult us before acting.

  • Cash vs. accrual accounting

More small businesses are able to use the cash (rather than the accrual) method of accounting for federal tax purposes than were allowed to do so in previous years. To qualify as a small business under current law, a taxpayer must (among other requirements) satisfy a gross receipts test. For 2024, it’s satisfied if, during the three prior tax years, average annual gross receipts don’t exceed $30 million. Cash method taxpayers may find it easier to defer income by holding off on billing until next year, paying bills early or making certain prepayments.

  • Section 179 deduction

Consider making expenditures that qualify for the Section 179 expensing option. For 2024, the expensing limit is $1.22 million, and the investment ceiling limit is $3.05 million. Expensing is generally available for most depreciable property (other than buildings) including equipment, off-the-shelf computer software, interior improvements to a building, HVAC and security systems. The high dollar ceilings mean that many small and midsize businesses will be able to currently deduct most or all of their outlays for machinery and equipment. What’s more, the deduction isn’t prorated for the time an asset is in service during the year. Even if you place eligible property in service by the last days of 2024, you can claim a full deduction for the year.

  • Bonus depreciation

For 2024, businesses also can generally claim a 60% bonus first-year depreciation deduction for qualified improvement property and machinery and equipment bought new or used, if purchased and placed in service this year. As with the Sec. 179 deduction, the write-off is available even if qualifying assets are only in service for a few days in 2024.

  • Upcoming tax law changes

These are just some year-end strategies that may help you save taxes. Contact us to customize a plan that works for you. In addition, it’s important to stay informed about any changes that could affect your business’s taxes. In the next couple years, tax laws will be changing. Many tax breaks, including the QBI deduction, are scheduled to expire at the end of 2025.

Plus, the outcome of the presidential and congressional elections could result in new or repealed tax breaks. © 2024

Categories
General Helpful Articles Tax

What Might Be Ahead as Many Tax Provisions Are Scheduled to Expire?

Buckle up, America: Major tax changes are on the horizon. The reason has to do with tax law and the upcoming elections.

Our current situation

The Tax Cuts and Jobs Act (TCJA), which generally took effect in 2018, made sweeping changes. Many of its provisions are set to expire on December 31, 2025.

With this date getting closer each day, you may wonder how your federal tax bill will be affected in 2026. The answer isn’t clear because the outcome of this November’s presidential and congressional elections is expected to affect the fate of many expiring provisions. A new political landscape in Washington could also mean other tax law changes.

Corporate vs. individual taxes

The TCJA cut the maximum corporate tax rate from 35% to 21%. It also lowered rates for individual taxpayers, with the highest tax rate reduced from 39.6% to 37%. But while the individual rate cuts expire in 2025, the law made the corporate tax cut “permanent.” (In other words, there’s no scheduled expiration date. Tax legislation could still change the corporate tax rate.)

In addition to lowering rates, the TCJA revised tax law in many other ways. On the individual side, standard deductions were increased, significantly reducing the number of taxpayers who benefit from itemizing deductions for certain expenses, such as charitable donations and medical costs. (You benefit from itemizing on your federal income tax return only if your total allowable itemized write-offs for the year exceed your standard deduction.)

In addition, through 2025, certain itemized deductions are eliminated. Others are more limited, including those for home mortgage interest and state and local tax (SALT).

For small business owners, one of the most significant changes is the potential expiration of the Section 199A qualified business income (QBI) deduction. This is the write-off for up to 20% of QBI from noncorporate pass-through entities, including S corporations and partnerships, as well as from sole proprietorships.

The expiring provisions will affect many taxpayers’ tax bills in 2026, unless legislation extending them is signed into law.

Possible scenarios

The outcome of the presidential election in less than five months, as well as the balance of power in Congress, will determine the TCJA’s future. Here are four possible scenarios:

  1. All of the TCJA provisions scheduled to expire will actually expire at the end of 2025.
  2. All of the TCJA provisions scheduled to expire will be extended past 2025 (or made permanent).
  3. Some TCJA provisions will be allowed to expire, while others will be extended (or made permanent).
  4. Some or all of the temporary TCJA provisions will expire — and new laws will be enacted that provide different tax breaks and/or different tax rates.

How your tax bill will be affected in 2026 will partially depend on which one of these scenarios becomes reality and whether your tax bill went down or up when the TCJA became effective back in 2018. That was based on a number of factors including your income, your filing status, where you live (the SALT limitation negatively affects more taxpayers in certain states), and whether you have children or other dependents.

Your tax situation will also be affected by who wins the presidential election and who controls Congress. Democrats and Republicans have competing visions about how to proceed when it comes to taxes. Proposals can become law only if tax legislation passes both houses of Congress and is signed by the President (or there are enough votes in Congress to override a presidential veto).

The tax horizon

As the TCJA provisions get closer to expiring, it’s important to know what might change and what tax-wise moves you can make if the law does change. We’ll keep you informed about what’s ahead. We’re here to answer any questions you may have. Contact us.

© 2024

Categories
General Helpful Articles Tax

Social Security Tax Update: How High Can It Go?

Employees, self-employed individuals and employers all pay Social Security tax, and the amounts can get bigger every year. And yet, many people don’t fully understand the Social Security tax they pay.

If you’re an employee

If you’re an employee, your wages are hit with the 12.4% Social Security tax up to the annual wage ceiling. Half of the Social Security tax bill (6.2%) is withheld from your paychecks. The other half (also 6.2%) is paid by your employer, so you never actually see it. Unless you understand how the Social Security tax works and closely examine your pay statements, you may be blissfully unaware of the size of the tax. It’s potentially a lot!

The Social Security tax wage ceiling for 2024 is $168,600 (up from $160,200 for 2023). If your wages meet or exceed that ceiling, the Social Security tax for 2024 will be $20,906 (12.4% x $168,600). Half of that comes out of your paychecks and your employer pays the other half.

If you’re self employed

Self-employed individuals (sole proprietors, partners and LLC members) know all too well how hard the Social Security tax can hit. That’s because they must pay the entire Social Security tax bill out of their own pockets, based on their net self-employment income.

For 2024, the Social Security tax ceiling for net self-employment income is $168,600 (same as the wage ceiling for employees). So, if your net self-employment income for 2024 is $168,600 or more, you’ll pay the maximum $20,906 Social Security tax.

Projected future ceilings

The Social Security tax on your 2024 income is expensive enough, but it could get worse in future years — much worse, according to Social Security Administration (SSA) projections. That’s because the Social Security tax ceiling will continue to go up based on the inflation factor that’s used to determine the increases. In turn, maximum Social Security tax bills for higher earners will go up. The latest SSA projections for Social Security tax ceilings for the next nine years are:

  • $174,900 for 2025,
  • $181,800 for 2026,
  • $188,100 for 2027,
  • $195,900 for 2028,
  • $204,000 for 2029,
  • $213,600 for 2030,
  • $222,900 for 2031,
  • $232,500 for 2032 and
  • $242,700 for 2033.

These projected ceilings are not always accurate (they could be higher or lower). If the projected numbers pan out, the maximum Social Security tax on wages and net self-employment income in 2033 will be $30,095 (12.4% x $242,700).

Your future benefits

Despite what you pay in, you might receive more in Social Security benefits than you pay into the system. An Urban Institute report looked at some average situations. For example, a single man who earned average wages every year of his adult life and retired at age 65 in 2020 would have paid about $466,000 in Social Security and Medicare taxes.

But he can expect to receive about $640,000 in benefits during retirement. Of course, there are many factors involved and each situation is unique. Plus, these calculations don’t account for the interest the Social Security tax dollars would have earned over the years.

Some people think the government has set up an account with their name on it to hold money to pay their future Social Security benefits. After all, that must be where those Social Security taxes on wages and self-employment income go. Sorry, but this is incorrect. There are no individual accounts — just a promise from the government.

Is the Social Security system financially solid? It’s on shaky ground. Congress has known that for years and has done nothing about it (although there have been many proposals on how to fix things).

A Social Security Administration report states that “benefits are now expected to be payable in full on a timely basis until 2037, when the trust fund reserves are projected to become exhausted. At the point where the reserves are used up, continuing taxes are expected to be enough to pay 76% of scheduled benefits.”

The agency adds that “Congress will need to make changes to the scheduled benefits and revenue sources for the program in the future.” These changes could include a higher age to receive full benefits, additional Social Security tax hikes in the form of higher rates, some tax-law revision that effectively implements higher ceilings or a combination of these.

Stay tuned

The Social Security tax paid by many individuals will continue to go up. If you operate a small business, there may be some strategies than can potentially cut your Social Security tax bill. If you’re an employee, you need to take Social Security into account in your financial planning. Contact us for details.

© 2024