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Helpful Articles Memphis, TN Tax

What Income Tax Documents Should You Keep and What Can You Discard? 

By Mark Puckett, CPA | Tax Principal 

Key Highlights 

  • Keep income tax returns forever as proof of filing. 
  • Hold supporting documents for six years, depending on your situation. 
  • Retain property and investment records until six years after the asset is sold. 
  • In divorce or separation, keep copies of joint returns and custody agreements. 
  • Protect documents using cloud storage or a fireproof safe. 

Once your 2024 tax return is filed, it may be tempting to clear out your files. But before you reach for the shredder or delete old digital folders, consider this: certain documents can still protect you in the event of an IRS audit or help establish the value of assets you sell in the future. 

Keep Your Tax Returns — Indefinitely 

Your filed tax returns serve as the cornerstone of your financial records. These should always be kept permanently. While most supporting documents (like receipts or canceled checks) only need to be retained temporarily, the return itself is essential for confirming what was filed and when. 

Supporting Documentation — Hold for at Least Six Years 

In general, the IRS has three years from the due date of your return (or the actual filing date, if later) to audit you, unless exceptions apply. During this window, you should keep supporting records such as: 

  • W-2s and 1099s 
  • Receipts and invoices 
  • Bank and credit card statements 
  • Charitable donation records 
  • Medical expense documentation 

If you understated income by more than 25%, the IRS has six years to assess taxes. And if you never file a return, there’s no time limit. Keep signed copies of all returns to prove filing. 

Property and Investment Records — Keep Until Six Years After Sale 

Some documents tie to transactions that span decades. For example, if you: 

  • Bought a home in 2009 
  • Made improvements in 2016 
  • Sold the home in 2024 

For this example, you’ll need to retain documentation from 2009 and 2016 to prove your cost basis on your 2024 tax return. This includes: 

  • Purchase documents 
  • Receipts for renovations 
  • Closing statements 

This same rule applies to investment assets, such as stocks or mutual funds, especially if dividends are reinvested over time. Each reinvestment counts as a separate purchase and should be documented. 

Special Circumstances — Divorce or Separation 

If you’re going through a divorce or separation, secure copies of all joint tax returns and related documents. Access to these records may be difficult later, and both spouses remain jointly liable for taxes filed on a joint return. Also retain custody agreements and any documents stating which parent can claim dependents. 

Protect Your Records from Loss 

Fire, theft, and natural disasters can destroy paper records. To keep your information safe: 

  • Use a fireproof safe or bank safe deposit box 
  • Maintain digital backups in encrypted cloud storage 
  • Organize records in a central location for quick evacuation if needed 

We’re Here to Help 

If you’re unsure about what records to keep and for how long, our team can guide you. Thoughtful record keeping today can help you avoid stress, penalties, and lost deductions tomorrow. Contact your ATA representative for guidance.  

 

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Memphis, TN Press Releases

ATA NAMES NEW PARTNER – MEMPHIS, TN

ATA NAMES NEW PARTNER

MEMPHIS, TN. – ATA, a regional accounting firm, names Diane Sparks, CPA as the newest partner effective January 1, 2024. With more than 15 years of experience, Diane will help lead the assurance practice in the Memphis, TN office.

As a certified public accountant specializing in  attest work, Diane brings a wealth of expertise to her new leadership role. As a partner, Diane will have several important responsibilities such as client relationship management, guidance for client success, and mentoring others on the ATA team.

“Diane’s promotion to partner signifies her dedication, expertise, and commitment to ATA’s success,” said Managing Partner John Whybrew. “It’s a significant achievement in her career, and her contributions will further strengthen ATA’s position in the industry.”

“This marks an important milestone in my professional life and am thankful for the support and guidance I have received from ATA leadership and staff throughout my career,” said Diane. “I look forward to the ongoing opportunity to work with our clients to help them meet their requirements.”

Diane received her bachelor’s degree from the University of Memphis in 2005. She sat for the CPA exam and obtained her license in 2010. Apart from her professional life, Diane spends quality time with her husband and two children. Her interests are cake decorating and drawing, and she has a passion for traveling to the mountains. Additionally, Diane enjoys singing and actively participates in her church’s worship team.

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About ATA

ATA is an advisory firm that works with clients on all aspects of their business needs. ATA guides its clients towards success by providing consulting services that are not traditionally associated with the accounting industry. For example, Revolution Partners, ATA’s wealth management entity provides financial planning expertise; ATA Technologies provides trustworthy IT solutions; ATA Digital focuses on growth through the design and development of marketing and digital products as well as offers video, social media, and digital content for small businesses; ATA Capital is an investment banking firm dedicated to providing clients with M&A brokerage services; and lastly, ATA Employment Solutions is a comprehensive human resource management agency.

ATA has 16 office locations in Tennessee, Arkansas, Kentucky and Mississippi. Recognized as an IPA Top 150 regional accounting firm, it provides a wide array of accounting, auditing, tax and consulting services for clients ranging from small family-owned businesses to publicly traded companies and international corporations. ATA is also an alliance member of BDO USA LLP, a top five global accounting firm, which provides additional resources and expertise for clients.

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Memphis, TN Merger News Press Releases TN

MERGER UNITES MEMPHIS ACCOUNTING FIRM WITH ATA CPAs + ADVISORS PLLC

ATA CPAs + Advisors PLLC

227 Oil Well Rd.

Jackson, TN 38305

FOR IMMEDIATE RELEASE

 

MERGER UNITES MEMPHIS ACCOUNTING FIRM WITH ATA CPAs + ADVISORS PLLC

Memphis, TN. — Regional accounting firm ATA CPAs + Advisors PLLC (ATA) is adding to its West Tennessee presence through a merger with Whitehorn Tankersley & Davis, PLLC (WTD), effective January 1, 2024.

The merger with WTD adds 18 professionals to the ATA team, including Partners Lee Hood and Jeff Hunter as well as Principal Steve Davis. With this merger, ATA will be comprised of 240 employees and 16 locations across four states.

“As a firm our primary focus remains on our clients and our people. We believe that expanding our presence in the Memphis area through the addition of WTD is in line with that focus. With this merger we are adding valuable team members who can help us further expand the opportunities to better serve clients of both firms,” said Managing Partner John Whybrew. “ATA has been built on the principle of always looking for ways to improve and evolve. We believe that expanding our presence in the growing Memphis market and Covington area are another step in that evolution.”

WTD’s 47 years of expertise ranges from tax preparation and accounting services to more in-depth services such as audits, financial statements, and financial planning. It is a premier firm for trust and estate tax reporting.

“We chose to combine practices with ATA because of our common emphasis on serving clients and our core values,” Partner Lee Hood expressed. “As we integrate with ATA, this merger will enhance our capacity to expand our team and strengthen our commitment to addressing clients’ needs. This empowers us to offer customized business strategies that benefit their personal and professional objectives.”

 

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About ATA CPAs + Advisors PLLC (ATA)

ATA is a long-term business advisor to its clients and provides other services that are not traditionally associated with accounting. The ATA Family of Firms consists of a team of experts that can benefit every area of your business. Adelsberger Marketing offers video, social media, and digital content for small businesses; ATAES is a comprehensive human resource management agency; ATA Secure provides cybersecurity services; ATA Technologies provides trustworthy IT solutions; Revolution Partners provides financial planning expertise; and Sodium Halogen focuses on growth through the design and development of marketing and digital products.

ATA has 16 office locations in Tennessee, Arkansas, Kentucky and Mississippi. Recognized as an IPA Top 150 regional accounting firm, it provides a wide array of accounting, auditing, tax and advisory services for clients ranging from small family-owned businesses to publicly traded companies and international corporations. ATA is also an alliance member of BDO USA LLP, a top five global accounting firm, which provides additional resources and expertise for clients.

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Memphis, TN News

ATA Ranks 7th in Memphis Area

Alexander Thompson Arnold PLLC (ATA) moves from eighth to seventh on Memphis Business Journal’s (MBJ) Accounting Book of Lists. The MBJ’s Book of Lists is an annual ranking of more than 1,000 of the finest area companies in the accounting profession in Shelby, Tipton, and Fayette counties in Tenn.; DeSoto, Marshall, Tate, and Tunica counties in Miss. and Crittenden County, Ark.

“We are proud of ATA’s continued growth and commitment to serving clients well in the Memphis area. Our goal over the past year was to expand offerings in the Memphis market,” said Terryl Viner, managing partner of the Memphis location. “We are honored to be recognized with the other firms as part of the Book of Lists and will continue working with clients to provide the quality service they deserve,” said Viner.

ATA continues to grow and expand its business advisory services in the accounting industry. Over the past few years, ATA has increased its advisory offerings to amplify every area of a business through its ancillary services and strategic partnerships with ATA’s Family of Firms.

It is the firm’s goal to continue growing with its business partners and work alongside clients to give trusted business advice. ATA challenges itself as a firm to stride forward on MBJ’s Book of Lists.

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About Alexander Thompson Arnold PLLC (ATA)

ATA is a long-term business advisor to its clients and provides other services that are not traditionally associated with accounting. For example, Revolution Partners, ATA’s wealth management entity provides financial planning expertise; ATA Technologies provides trustworthy IT solutions; Sodium Halogen focuses on growth through the design and development of marketing and digital products; Adelsberger Marketing offers video, social media, and digital content for small businesses; and newly added ATAES a comprehensive human resource management agency. 

ATA has 15 office locations in Tennessee, Arkansas, Kentucky and Mississippi. Recognized as an IPA Top 200 regional accounting firm, it provides a wide array of accounting, auditing, tax and consulting services for clients ranging from small family-owned businesses to publicly traded companies and international corporations. ATA is also an alliance member of BDO USA LLP, a top five global accounting firm, which provides additional resources and expertise for clients.

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Financial Institutions and Banking Financial News Henderson, KY Henderson, TN Jackson, TN Martin, TN Memphis, TN Milan, TN Murray, KY Nashville, TN Owensboro, KY Paris, TN Trenton, TN Tupelo, MS Union City, TN

Keep Your Customers Satisfied

Over the past few years, community banking has withstood rapid technological changes, unprecedented economic challenges during a pandemic and new demands from its customer base. To maintain profitability amidst all this turmoil, you need to ensure that your bank retains its existing customers. After all, studies show that attracting a new customer typically costs five times more than retaining an existing one.

Here are three fundamental questions to help improve customer satisfaction and, ultimately, retention.

  1. What’s your core deposit base?

A good first step is to identify your core deposits and develop an understanding of customer behaviors. Differentiate loyal, long-term customers from those motivated primarily by interest rates. A core deposit study can help you distinguish between the two types of depositors and predict the impact of fluctuating interest rates on customer retention. Banking regulators strongly encourage banks to conduct these studies as part of their overall asset-liability management efforts.

Core deposit studies assess how much of your bank’s deposit base is interest-rate-sensitive by examining past depositor behavior. They also look at factors that tend to predict depositor longevity. For example, customers may be less likely to switch banks if they have higher average deposit balances and use multiple banking products (such as checking and savings accounts, mortgages and auto loans).

  1. How can you get to know your customers better?

To build customer loyalty, it’s critical to ensure that customers are engaged. According to research by Gallup, engaged customers are more loyal, and they’re more likely to recommend the bank to family and friends. They also represent a bigger “share of wallet” (that is, the percentage of a customer’s banking business captured by the bank).

Recent retail banking studies show that fewer than half of customers at community banks and small regional banks (less than $40 billion in deposits) are actively engaged. The percentages are even smaller at large regional banks (over $90 billion in deposits) and nationwide banks (over $500 billion in deposits). That’s the good news. The bad news is that 50% of customers at online-only banks are fully engaged.

So, how can community banks do a better job of engaging their customers to compete with online banks? The answer lies in leveraging their “local touch” by knowing their customers, delivering superior service, and providing customized solutions and advice. To do that, banks must ensure that their front-line employees — tellers, loan officers, branch managers and call center representatives — are fully engaged in their jobs.

Encouraging employees to engage with customers has little to do with competitive salaries and benefits. Rather, it means providing employees with opportunities for challenging work, responsibility, recognition and personal growth.

  1. How can you develop your online presence?

An increasing number of customers — younger people in particular — use multiple channels and devices to interact with their banks. These include online banking, mobile banking applications and two-way texting.

To build loyalty, banks should enable customers to use their preferred channels and ensure that their experiences across channels are seamless. And don’t overlook the importance of social media platforms. Younger customers are more likely to use these platforms to recommend your bank to their friends and families.

Ask the right questions

Your customer retention strategies shouldn’t be based on guesswork. Consider periodically engaging with customers concerning their level of satisfaction with your current systems and processes. Ask what they’d like to see improved. A brief survey, or even a short conversation, can provide valuable input on ways to keep your customers satisfied with your bank’s services over the long term.

©2021

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Construction General Helpful Articles Jackson, TN Memphis, TN

Protect Your Construction Company from the Effects of High Supply Prices

Building supply manufacturers are doing their best to catch up with the high demand for their materials. Material prices overall are continuing to climb, making it difficult for contractors of all types and sizes to provide their services in the same manner they did before the pandemic as well as grow their businesses.

What can contractors do?

Communication is key for contractors and business owners right now. It is important for clients to know developments in supply chains and pricing. Much of the information that should be communicated can be included in contracts. Even though they cannot impact the supply chain and prices of materials, contractors can protect themselves from losing money and work through several means.

  • Expiration Dates

With prices and supply availability changing every day, contractors cannot guarantee a price for long. Since there is a chance that original quotes can change at a moment’s notice, contractors can explain that their quote is only viable until a certain date. 

  • Delay Clauses

Since there are typically damages contractors must claim when a job is not completed by the projected date, it is important for contractors to include delay clauses in their contracts. With the pandemic and the unknowns of the building materials supply chains, contractors cannot be held accountable for the delay in construction due to lack of materials.

Need more insight?

Our experts are consistently keeping tabs on industry changes. Contact one of our representatives today for consulting that will keep your business running smoothly and productively in the midst of unknowns.

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Construction Helpful Articles Memphis, TN Nashville, TN

The Post-Covid Urban Revival: What’s Next For Big Cities?

Today, more than four out of five people in the United States live in cities and urban areas. Over the country’s long history of urbanization, cities like New York, San Francisco and Chicago swelled not only in population, but also in their prominence as American cultural icons. That cachet helped these metropolises thrive even when economic conditions were challenging elsewhere, providing landlords and other commercial real estate stakeholders with a level of stability and security smaller cities couldn’t match.

In recent years, though, these storied cities started falling victim to their own success. Unebbing demand for limited residential and commercial space led to skyrocketing costs, and near-constant expansions and enhancements to government services necessitated new fees and higher taxes. At the same time, the emergence of remote working meant that people didn’t have to move to these uber-expensive cities to work for the companies that called them home. New technology, combined with cost of living and quality of life concerns, chipped away at that old preeminence, and businesses and individuals started choosing Atlanta over New York, Denver over Chicago and Austin over San Francisco. A Brookings Institution study found that population growth in the country’s largest urban areas dropped by almost half through the 2010s.

Download the below article to find out how the COVID-19 pandemic amplified some of the disadvantages of living and working in densely populated cities and accelerated migration to smaller cities and more rural areas.